Police Records Search Procedure
Students in Health and Community Services Programs
Student Information
Please be aware that a Police Record Search (CPIC) is required for
academic activities in some programs. Only criminal
convictions relevant to the program activities may exclude
participation, but in some cases this may impact on your ability to
graduate from a program. Therefore, if you have past criminal
convictions or pending charges, you must contact the office of the
Chair, Health Programs or Chair Community Services before you accept
an offer from the College.
Students with pending charges will be suspended from placement until
charges are resolved. Decisions regarding permanent placement
status remain on hold until charges are resolved.
It is important to clarify your status early.
Failure to notify
the Chair’s office may result
in dismissal from the program.
Why is this necessary?
Sault College of Applied Arts and Technology is bound by its policies as well as the policies of its placement providers. Given this the purpose of a clear Police Records Search includes but is not limited to the following:
- The protection of vulnerable persons
- The protection of the interests of students
- The protection of the interests of the placement agencies and,
- The protection of the interests of the College and its employees
Students enrolled in designated programs will be working with, or have unsupervised access to, vulnerable persons. Vulnerable persons are defined by the Criminal Records Act as: "persons who because of their age, disability or other circumstances, whether temporary or permanent, are in a position of dependence on others or who are otherwise at a greater risk than the general population of being harmed by persons in a position of authority or trust relative to them."
If the Police Record Search identifies that a criminal record may or
may not exist, the student must contact the Chair's office within 10
days of receipt of their Police Record Search. Failure to do
so may adversely affect the student's academic status.
If a criminal record exists, prospective students must initiate the
process of accessing their criminal record by submitting
fingerprints to the Canadian Police Information Centre.
(Contact the RCMP office to start
this process which takes
4 to 6 months.)
All costs associated with
obtaining a police record search/fingerprints are the student's
responsibility.
The Police Record Search will include:
·
National Criminal Record (Young person provided it is not subject to
non- disclosure under the Youth Criminal Act)
·
Pardoned Sexual offences (Bill C-7)
·
Vulnerable Sector Record Search
A current (within one year) Police Record Search
is required for some academic activities in Health and Community
Services programs at Sault College of Applied Arts & Technology.
What Programs are included?
The following programs require a Police Record Search, clear of all
convictions relevant to the programs, for students to take part in
field placement/clinical/practicum or other relevant academic
activities. Only convictions relevant to the program activity
will exclude student participation.
If you have any questions about this requirement, contact the
College. Refer to the
list below for the appropriate contact for each program.
|
Program |
Contact/Telephone Number |
|
Child and Youth Worker |
Kathryn Johnson |
|
Community Integration Through
Cooperative Education |
Nancy Leishman |
|
Collaborative Bachelor of Science in
Nursing |
Gina Guidocci |
|
Liberal Studies |
Anne Kasch |
|
Note: |
|
Steps to take to complete the Police Record Search requirements:
Students will obtain a Police Record Search
from their local police service provider or police station.
Students must apply in the
community where they have resided for at least one year.
The College provides a letter in the Admissions Booklet for new
students to take with them to their local police service indicating
the requirements of the Police Record Search.
Returning students can request this letter from the
Registrar’s Office.
All costs of obtaining the Police Record Search are the
responsibility of the individual student.
The Police Record Search can take up to two weeks to complete.
Students will present this document by the 10th day of
the first semester of school. Students will not be placed in
community agencies for required field/clinical placement without
this document.
Applicants may be in the process of pursuing a legal pardon for
conviction(s). This information should be shared with the
Chair's office upon submission of their Police Record Search.
The document is the property of the individual and the College shall
not maintain a photocopy. All information shall be considered
private and confidential. Notations concerning the contents of
the Police Record Search will be placed in the student file.
The information will include that documentation was received
according to policy and the status of the search documents and the
placement status of the student. The original document will be
returned to the student.
The student shall maintain the original document as
placement/clinical agencies have the right to view it.
If you have any questions regarding this process, please contact the
School of Health and Community Services, Sault College of Applied
Arts & Technology, 1-705-759-2554, Ext. 2603, 2689 2560, 2693.